LHSOA Volleyball Committee Bylaws

BYLAWS OF THE VOLLEYBALL OFFICIALS COMMITTEE OF THE LOUISIANA HIGH SCHOOL OFFICIALS ASSOCIATION

ARTICLE 1 – NAME

This organization shall be known as “Volleyball Officials Committee of the Louisiana High School Officials Association.” (“Volleyball Committee”).

ARTICLE 2 – AUTHORITY

This organization is created by authority of the Louisiana High School Officials Association (“LHSOA”). The organization will abide by and follow the rules of the LHSOA.

ARTICLE 3 – PURPOSE

The purposes of the Volleyball Committee are as follows:

  1. To increase participation in volleyball officiating and to assist statewide projects in recruitment and retention of volleyball officials.
  2. To serve as a single voice for local volleyball official associations for promotion of their rights and welfare.
  3. To provide structure and consistency for improvement by all volleyball officials.
  4. To promote the rules knowledge and mechanics, as well as closer cooperation among officials, coaches, players and administrators through a high standard of ethics, fair play and sportsmanship.
  5. To serve as a representative group of volleyball officials in which ideas of general interest may be discussed and to which they may be referred for the friendly exchange of information resulting in better relationships.
  6. To promote fair play, understanding and respect among officials, players, coaches, administrators and the LHSAA.
  7. To provide structure and promote consistency among all local volleyball officials associations.
  8. To make recommendations to the LHSAA Director of Officials regarding volleyball rules and officiating policies, philosophies, and mechanics.
  9. Fostering a high standard of ethics, close cooperation, and better understanding among officials, Athletic Directors, Principals, coaches, players and the media.

ARTICLE 4 – MEMBERSHIP AND GOVERNANCE

Section 1 – Overall Composition of the Volleyball Committee. The Volleyball Committee shall be comprised of designated members from local volleyball officials associations, as recognized by the Louisiana High School Athletic Association (“LHSAA”), representatives from the LHSOA Executive Committee, and representatives from the LHSAA, as further set forth in this Article. The Volleyball Committee may have an East and West Representative as appointed by the LHSOA.

Section 2 – Local Association Representation on the Committee. The President of each local volleyball officials association recognized by the LHSAA, or such President’s designee, shall be a member of the Committee.

Section 3 – LHSOA Representation on the Committee. The LHSOA President shall appoint the volleyball representatives from the LHSOA Executive Committee to the Volleyball Committee.

Section 4 – LHSAA Representation on the Committee. The LHSAA Director of Officials shall serve as a member of the Volleyball Committee. He may take part in any discussion, may introduce motions and resolutions, but shall have no vote on any matter.

Section 5 – Chairman of the Committee. One of the LHSAO Representatives, as chosen by the LHSOA President, shall preside as Chairman of the Volleyball Committee.

Section 6 – Duties of the Chairman. The Chairman shall preside at all meetings of the Volleyball Committee. The Chairman shall take care to execute all orders and resolutions of the Volleyball Committee and shall perform all duties incident to his office as well as those that may be required by the Volleyball Committee. He/she shall call special meetings of the Volleyball Committee as needed. He/she shall provide for the appointment of standing committees and appoint special committees as needed.

Section 7 – Secretary of the Committee. One of the LHSAO Representatives, as chosen by the LHSOA President, shall preside as Secretary of the Volleyball Committee.

Section 8 – Duties of the Secretary. The Secretary shall issue notice of all meetings of the Volleyball Committee. He/she shall record and maintain minutes of meetings, maintain custody of all legal documents including the LHSOA Constitution Volleyball Committee bylaws, as well as the LHSOA membership roster for all volleyball officials. He/she shall serve as custodian of records for The Volleyball Committee. He/she shall communicate with local volleyball official associations and shall obtain the names of those persons who shall serve as members of the Volleyball Committee. He/she shall perform such other duties incident to the office or which may be required by the Volleyball Committee or its Chairman. He/she shall, in consultation with the LHSOA Treasurer, inform the Volleyball Committee of any financial matters relating to the Volleyball Committee.

Section 9 – Terms of Office. The Volleyball Committee members and shall serve a two-year term, and shall assume their offices on January 1. The Volleyball Committee shall be the judge of the election, returns, and qualifications of its own members, but it shall accept, upon satisfactory documentation, the appointment to the Committee from each local volleyball officials association.

Section 10 – Meetings. The Volleyball Committee shall conduct business at two regular meetings during its term, and shall also hold special meetings as necessary. Except as otherwise noted herein, all meetings shall be conducted according to the most recent version of Robert’s Rules of Order. A majority of the members of the Volleyball Committee shall constitute a quorum to do business.

Section 11 – Regular Meetings. The two regular meetings shall be held and conducted as set forth herein.

A.) Clinic Meeting. This meeting shall take place in conjunction with the summer LHSAO Volleyball Officiating Clinic. At this meeting, in addition to any regular business, the Volleyball Committee shall consider any action necessary relating to rules, policies, philosophies, and mechanics in preparation for the upcoming volleyball season. Further, the Volleyball Committee shall consider any recommendations of proposals it would like to the LHSOA to forward to the LHSAA for consideration.

B.) Championship Meeting. This meeting shall take place in conjunction with the LHSAA Volleyball Championships. At this meeting, in addition to any regular business, the Volleyball Committee shall consider any action relating to any LHSAA matter as it relates to officiating volleyball, as well as officiating in general.

ARTICLE V –RATIFICATION AND AMENDMENT

Section 1 – Ratification. These Bylaws shall become effective upon approval by a majority vote of the LHSOA Executive Committee.

Section 2 – Amendments. Following ratification, these Bylaws may be amended at any time upon approval by two-thirds of the Volleyball Committee members present and voting, so long as it is also approved by a true majority of the total number of eligible voting members. No proposed amendment shall take effect unless it shall have first been submitted to the Secretary and thereafter sent to all members of the Council at least two weeks prior to a meeting wherein it will be considered.